Data Entry Setup

• Submit Attendance Through PPP (on I-LEAD):
  • Providers who wish to submit attendance through PPP (on I-LEAD) are set automatically to“PPP” (Parent Provider Portal) for each license they want to submit absences for bi-weekly.
  • Anyone who isn’t using a child care management system (CCMS) for the purposes of attendance should keep their status as “PPP”.
• Submit Through Your Child Care Management System (CCMS) Vendor:
  
  • Providers who wish to submit attendance through their CCMS vendor must select their CCMS from the drop-down list instead of “PPP.”
    
  • Only the following CCMS vendors are compatible with I-LEAD: 
    • Brightwheel (BW)
      
    • Playground
      
    • Alliance Core (Powered by Early Learning Ventures; ELV)
  • The date to start has to be a future date (not the current submission period) to link I-LEAD and the CCMS website/app for attendance purposes.
  • The rosters on I-LEAD and your CCMS must have the same number of children with the correct Child ID listed.

Important: Do Not Change Until You’ve Done the Following:

Before you make any changes to the Data Entry Setup section, please click the Home button and check to see if you have the following message at the top of the screen:

“Service Period (MM/DD/YYYY) - (MM/DD/YYYY) due on (MM/DD/YYYY). Please enter and review absences for this service period and submit.”

If you do, there are outstanding service period submissions in the Absences section on I-LEAD that require attention before you can link I-LEAD to your CCMS. Failure to do this could result in missing or locked fields in the Absences section or an inability to use the attendance feature on your CCMS website/app. If you’ve already made this change and are unable to change back to “PPP” with a current date, please reach out to paymentquestions@fssa.in.gov for assistance.

Retrieving Child IDs

If you wish to submit your attendance on your CCMS website or app, you need to verify that the number of children on your roster match the number listed in the Absences section of in the I-LEAD Provider portal. If a child is missing from your CCMS, you may receive error messages preventing the ability to submit. All children must be listed and have the correct Child ID assigned to them. You can check PPP for the correct Child ID (listed next to the child’s name on the Absences screen). If you’re not sure how to add a child to your roster, correct the Child ID or submit your attendance through your CCMS, contact your CCMS vendor for guidance.

Removing a Child

If a child no longer attends your child care facility and is listed on PPP and/or your CCMS roster, the Roster Clean Up form to have children removed. Providers are required to submit the Roster Clean Up Form within five (5) business days. If a child does not get removed before a payment is processed, attendance should still be submitted and payment may need to be recouped. Failure to submit the Roster Clean Up Form this within the time period could also result in recoupment of payments.

Provider: Displays which license to view and change connections.

Legal Name: The business name or the name of the main provider admin who opened the child care facility.

Facility: The legal name of the child care facility connected to the license number.

Name: listed in the Provider section.

Facility Type: The type of license the facility has. 

County: The child care program's county of operation.

Entry Application: Select the way in which the provider will submit attendance through I-LEAD or a compatible CCMS vendor. The options consist of the following:

• PPP: Parent Provider Portal; the default setting for everyone’s license and should be left as is if the attendance is going to be submitted through I-LEAD. Providers who no longer have a subscription through their CCMS need to change back to PPP and select a future “Date to Start” to begin submitting attendance again on I-LEAD through the Absences section. They must continue to submit through the previous method until that date.

• Brightwheel: This option will link PPP to the Brightwheel app.

• Playground: This option will link PPP to the Playground app.

• ELV: This option will link PPP to the Alliance Core- Early Learning Venture app.

Note: Do not change from PPP to your CCMS if there are active service periods for which you haven’t yet submitted attendance on PPP.

Date to Start: Allows you to select a future date when your PPP or CCMS link will be active. Note: Do not select an Entry Application or Date to Start until all past and the most recent service period have been submitted. Only future dates can be selected.

Need Additional Help?
If you need guidance or support, contact the OECOSL Child Care Support Line at 1-800-299-1627 or email Qualitysupport@fssa.in.gov for assistance.